Although we are all familiar with behavior at in-person meetings, the virtual meeting interface adds some complications. Therefore, we have developed the following to clarify how we expect participants to conduct themselves during the virtual meeting.
Please use your full name when logging into the meetings, so we know who is speaking and asking questions.
Please be polite and patient. It is difficult for all of the technology to work perfectly all around the world all the time.
Please join meetings a little bit early, since you will need to be admitted to the meeting.
Please mute yourself and turn off your camera when not speaking, to save bandwidth and reduce distraction.
Only the recognized presenter should use the « Present now » button . If anyone interrupts a presentation with their own presentation, the session Moderators have been instructed to remove the attendee form the meeting and not readmit them. Similarly, if anyone tries to speak over the presenter they will be muted, and if they continue to be a disruption they will be removed.
Please use the « Chat » feature to ask questions of the speakers, or to ask the Chair to recognize you to verbally ask your question or speak. Do not unmute yourself until the Chair recognizes you to speak.
Google Meet does have a Q&A function under , but it is not recorded like the Chat and therefore we would prefer you use the Chat to ask your questions. Co-Chairs during the Committee meetings and General Sessions should try and note in the Chat when changing topics or presentations.